Standard Operating Procedure SOP for Accident or Incident Handling is crucial for ensuring a systematic and effective response.
This procedure applies to all employees, contractors, and visitors. It covers the steps to be taken in the event of an accident or incident involving injury, property damage, or environmental impact.

PURPOSE

To provide a guideline for the handling and investigation procedure to be followed for Dangerous occurrences, accidents, and near misses accident.

SCOPE

Applicable to all dangerous occurrences, accidents, and near-miss accidents.

RESPONSIBILITIES

All departments

DEFINITION

Dangerous Occurrence:

It is unplanned, unexpected event which causes or results in the situation in the factory premises, required to be immediately controlled otherwise results in the property damage.

Accident:

It is unplanned unexpected event which causes or results in either injury to person / persons and property damage.

Reportable Accident:

It is unplanned, unexpected event which

a) Causes such bodily injury that prevents or will probably prevent the person injured from working from working for a period of 48 hours immediately following the accident.

b) Causes death to any person or are of serious nature. Serious nature means accident, which results in,

1. Immediate loss of any part of the body or any limb or part there of.
2. Crushed or serious injury to any part of the body due to which loss of the same is obvious Or any injury that is likely to prove fatal.
3. Unconsciousness.
4. Severe burns or scalds due to chemicals, steam or any other cause.

Non-reportable Accident:

It is unplanned, unexpected event, which causes or results in injury to person. But injured Person / persons resume to work within 48 hours immediately following an accident.

Near miss accident:

It is unplanned, unexpected event, which likely causes injury or property damage or both or create a hazardous situation.

GENERAL Procedure

Handling the accident / dangerous occurrence and near-miss accidents.

1. In case of accident immediately attend the injured and report to officer in the department or responsible officer in the factory.
2. The officer or responsible officer will attend to the injured and caution the others in the vicinity.
3. The officer / responsible officer will arrange to contact security Department and safety department.
4. The shift officer / responsible officer will arrange to give first-aid to injured person / Persons with help of trained first-aiders. For first aid if required refer first aid sop No.
5. If required officer / responsible officer will arrange to send the injured person / Person to hospital for further medical help.

Dangerous occurrence,

1. In case of the dangerous occurrence follow the onsite emergency plan.
2. The officer will take immediate steps to prevent the injury or further Consequences.
3. If required he will stop / ask to stop other operations, which may cause or may result in further damage.
4. The officer will inform or arrange to inform the safety and responsible officer in the premises or on the telephone if not available in premises or on off-days and holidays.

Investigations of accident, dangerous occurrence or near miss accident.

1. After controlling the hazardous situation and / or giving the injured medical aid.
2. Immediately the shift officer will prepare the investigation report individually or with help of safety officer.
3. If required help from other departments can be taken.
4. SOP for Accident or Incident Handling
5. Department head, safety and environment department officer will prepare detailed investigation report and if required help from other department can be taken.
6. On the W/off day or after office hours the investigation will be carried out on the same day or on next working day depending on the gravity of the situation.
7. During investigation, investigate the actual cause of the incident by reviewing the situation, interviewing the injured person and / or shift officer and / or the witness etc.
8. For detailed investigation reporting of accident or dangerous occurrences, accident/dangerous occurrence investigation report should be filled (annexure 1) and for investigation near miss accidents near miss accident investigation report should be filled ( annexure 2).
9. After filing the investigation report send the same to administration department and general manager. General manager will comment on same and will send the same from to safety and environment department for filling.

Preventing the re-occurrence of the incident.

Follow the steps recommended in the investigation report to prevent the reoccurrence of the same type incident.

Annexure – 1
NEAR MISS ACCIDENT INVESTIGATION REPORT
(TO BE FILLED IN CASE OF INCIDENT BUT THERE IS NO INJURYT OR PROPERTY DAMAGE)
a. DEPARTMENT: __________________DATE & TIME :_______________________
b. LOCATION WHERE INCIDENT TOOK PLACE: ____________________________
c. DETAIL OF INCIDENT AND POSSIBLE CONSEQUENCES:
d. PROBABLE CAUSE OF INCIDENT :
e. SUGGESTION / RECOMMENDATION:
f. COMMENTS FROM SAFETY & ENVIRONMENT DEPARTMENT :_________________________
g. COMMENTS FROM ENGINEERING DEPARTMENT :
h. COMMENTS FROM ADMINISTRATION DEPARTMENT:

COMMENTS FROM GENERAL MANAGER:

Annexure -2
ACCIDENT / DANGEROUS OCCURANCE INVESTIGATION REPORT
( For internal communication only)
Date: ________________________________
I. ACCIDENT / DANGEROUS OCCURANCE TIME DETAILS
1 Date of Accident / DO :_______________________________________________
2 Time of Accident / DO :_______________________________________________

II. DETAILS OF INJURED PERSON IN CASE OF ACCIDENT
1. NAME: ___________________________________________________________
2. DEPARTMENT: _____________________________________________________
3. EMPLOYEE NUMBER:________________________________________________

III. JOB DETAILS OF INJURED PERSON IN CASE OF ACCIDENT
1. Shift in which the individual was working: ________________________________
2 Time of commencement of activity by the individual during which the accident occurred: ___________________________
3 Nature of work carried out buy the individual at the time of accident: ______________________________

IV. DETAILS OF ACCIDENT / DANGEROUS OCCURANCE
1 Description of Accident / DO: _________________________________________

V. ACTION TAKEN IN CASE OF ACCIDENT / DANGEROUS OCCURANCE
1 Action taken in case of Accident /Dangerous occurrence: ______________________
2 First aid given in case of accident: _________________________________________
3 Name of the first – aider in case of accident: _________________________________
4 Further treatment given, if any in case of accident:_________________________

VI. DETAILS OF INJURY IN CASE OF ACCIDENT
1 Nature of injury: _____________________________
2 Location of injury: _____________________________

VII. INVESTIGATION
1 Findings at site of accident / DO :______________________________
2 Environmental condition at the time of accident/ DO such as rain / illumination etc.,: ______________________
3 Probable reason of Accident /DO: _________________________________________

Details of Loss / Damage:_____________________________________________

Unsafe Act: _______________________________________________________________

Unsafe Condition: __________________________________________________

Type of Accident /DO: ______________________________________________

Agency of Accident /DO:_____________________________________________
Names of witness of the accident /DO and their employee numbers
a: _________________________________________________
b:_________________________________________________
Recommendations to prevent such accidents / DO in future:
_____________________________________________________________
VIII INVESTIGATION TEAM
NAME DEPARTMENT SIGNATURE
1
2
3

IX REMARKS FROM ADMINISTRATION
Date of resumption of injured person
( In case of Accident) :
Type of Accident / DO : Reportable / Non – Reportable
Date of dispatch of Accident /
DO to insurance company /
Factory Inspector /Statutory Bodies :
Other comments: _______________________

X REMARKS OF General Manager:_____________________________________